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Privacy Policy

Last updated: 21 April 2025

At Brand Motion, we respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and store your information when you visit our website brandmotion.co.uk.

1. Who We Are

Brand Motion is a marketing, PR, and events agency based in the UK. We are the data controller responsible for your personal data collected through this website.

If you have any questions about this policy or how we handle your data, you can contact us at:

Email: privacy@brandmotion.co.uk

2. What Information We Collect

We collect information in the following ways:

a. Information you give us directly

  • When you fill in a contact form

  • When you sign up for updates or marketing materials

  • When you communicate with us via email or phone

This may include:

  • Name

  • Email address

  • Company name

  • Phone number

  • Any other details you choose to provide

b. Information we collect automatically

When you visit our website, we may automatically collect:

  • IP address

  • Browser type

  • Device information

  • Pages visited

  • Time spent on the site

We use cookies and similar tracking technologies to collect this data. See section 6 for more on cookies.

3. How We Use Your Information

We use your data to:

  • Respond to your enquiries

  • Provide our services

  • Improve and personalise your experience on our website

  • Analyse site performance using tools like Google Analytics

  • Send relevant marketing communications (if you’ve opted in)

We do not share your personal data with any third parties.

4. Legal Basis for Processing

Under the UK GDPR, we rely on the following lawful bases:

  • Consent – when you opt in to receive marketing or accept cookies.

  • Contract – where data processing is necessary to provide services you’ve requested.

  • Legitimate interests – for business and website analytics, provided these do not override your rights.

5. Cookies

Our website uses cookies to enhance your browsing experience and analyse website traffic.
By using our site, you consent to our use of cookies unless you change your settings.

Types of cookies we use:

  • Essential cookies – for core website functions.

  • Analytics cookies – to track how users interact with our site (Google Analytics).

  • Marketing cookies – for email automation and remarketing (HubSpot).

You can manage cookie preferences in your browser settings.

6. Data Retention

We only keep your data for as long as necessary for the purposes described. This may vary depending on:

  • How long you remain a client or contact

  • Legal and regulatory requirements

We review data regularly and delete it when it’s no longer needed.

7. Your Rights

You have the right to:

  • Access your personal data

  • Correct any inaccurate information

  • Request deletion of your data

  • Object to processing

  • Withdraw consent at any time

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us at hello@brandmotion.co.uk.

8. Changes to This Policy

We may update this policy from time to time. Any changes will be posted here and dated at the top.
We recommend checking this page occasionally to stay informed.